15 Benefits of Microsoft Teams Microsoft 365

15 Benefits of Microsoft Teams

Improved communication is at the heart of Microsoft Teams. This cloud-based platform of integrated Microsoft tools is a game-changer for organisations. Microsoft Teams is an enterprise communication tool which takes the waste out of traditional office collaboration.
The benefits of Microsoft Teams are wide-ranging. Many are related to increased utilisation of time and optimisation of team cooperation. Some benefits are related to software safety and security in this new world. Business of any size can take advantage of the many benefits of Microsoft Teams.

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Here are the fifteen benefits of Microsoft Teams:

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1. Super-charged communication

One of the main benefits of Microsoft Teams is that it fosters incredibly targeted communication among teams. There is almost no wasted time or discussion. They key is that it allows real-time chat among selected team players within topic channels. Microsoft Teams removes the time lag between team members not able to read emails. It keeps only those involved in a certain task involved.

2. Productivity is increased

Think of the time lost between email threads. Think of the time lost in trying to schedule meetings amongst remote workers. Task allocation during post-meeting follow ups is notoriously time-consuming. Document collation and version tracking is also problematic. One big benefit of Microsoft Teams is to heighten productivity by keeping the right people at the table in highly-focused collaborations with document retrieval built into the system.

3. Not limited by hardware and software

One benefit of Microsoft Teams is that it can be accessed anywhere, anytime, on any device. It eradicates the limitations of hardware or software preferences. It is supported on Windows, Mac, as well as iOS and Android. All you need is an internet connection.

4. Microsoft application integration

Microsoft Teams is fully integrated into Microsoft 365 – Office 365 is now called Microsoft 365. The entire Microsoft Office work family is available. This is a major benefit of Microsoft Teams. Applications like Word, Excel, Powerpoint and Yammer, to mention a few, can be accessed.

5. Meeting and scheduling tools

So much time is lost in team collaborations while trying to sync calendars. With Microsoft Teams you can have your existing appointments synced with other team members. Once your meeting is set up, you can talk about the meeting in a separate chat thread. You can agree on agendas and upload relevant documents, all within Microsoft Teams.

6. It is a Digital Transformation kickstarter

If your organisation is not digitally transformed, you will likely have many different data storage locations. This can cause delays when documents need to be accessed. One of the benefits of Microsoft Teams is that it takes you along a digital transformation journey. As it is a cloud based system, you can access information from anywhere, on any device, at any time.

7. Voice calling in Microsoft Teams

Microsoft Teams has beefed up its telephony offering. Up to 250 of your employees can make high quality voice calls at any time, even to external numbers. These ring on a desktop and mobile device simultaneously. This alleviates the need for expensive handsets as you can use a headset or the built-in audio on your desktop, laptop or mobile devices instead.

8. Introducing helper Bots

Using artificial intelligence, bots will help you remove the boring everyday tasks to save you time. One of the best benefits of Microsoft Teams is to have a bot appear just like any other team member to offer its help. Some examples of bots are T-Bot for frequently asked questions. Polly Bot can help with voting among colleagues. Hipmunk can help arrange your travel plans.

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9. Microsoft Teams Developer Platform

If you need to integrate an external business process, Teams Developer Platform can help. Some examples of this are social media applications. These can be implemented easily. This allows outside applications to feel accessible within the world of Teams

10. Real-time document collaboration

One of the most productive benefits of Microsoft Teams is that staff can collaborate and edit documents seamlessly. This can be done at the same time as other users in the organisation. Documents are auto-saved within Teams. This way no information is lost.

11. Notifications

With Microsoft Teams your email inbox will never be overloaded and there is no risk of you missing out on important emails with tasks attached. This is because all your likes and mentions are highlighted on the Activity and Chat panes. This cuts out a large number of potential emails that you would otherwise have received.

12. Security in MS Teams

Using multi-factor authentication and secure guest access, Microsoft Teams is very secure. The system offers built-in information protection for large enterprises to the high level that these organisations expect.

13. Customise your workspace

One of the main benefits of Microsoft Teams is that you can always import your preferences for applications outside of the Microsoft family. Your workspace can be customised to take into account social media platforms such as twitter. You can also enable news alerts pertinent to your geography. You can even integrate other cloud storage solutions like Google Drive or Dropbox.

14. Instant company-wide updates

Nobody is left behind. As many as 10,000 attendees can dial into to important company announcements on video call. Company leaders can also send an email to everyone on the call with the push of a button. This ensures a single meeting as opposed to many different meetings to cascade the same information.

15. No additional cost for most Microsoft 365 users

If your company already has a Microsoft 365 license, the basic Microsoft Teams feature won’t cost you anything extra. You do have the option to call on more features within Teams, which may come at a cost. But other competitors such as Slack have to be purchased from scratch. This comes at extra expense to your organization, especially if you already have Microsoft 365.

Conclusion

Microsoft Teams is a highly intuitive tool which creates a productive and involved work environment. Both fixed and remote workers across a number of geographies can access Microsoft Teams.

It has many great benefits, chief among them is that projects become more focused and streamlined. No information is lost. Using the extensive work family of tools already within Microsoft 365, Microsoft Teams offers an indispensable modern work tool.